Seller Knowledge Base
A simple, organized resource to help you sell with confidence and maximize your earnings.
Understanding Inventory Statuses
Every item in your inventory has a Status that shows where it is in the listing process.
Most statuses simply tell you what stage your item is in. Others let you know that a correction is needed before your item can be imported into the online store.
What You'll Learn
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What each inventory status means
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When action is required
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How to resolve common Admin Statuses
Inventory in Progress
What It Means
Your listing is still being created or edited.
What You Should Do
Finish your listing, then change the status to Ready for Import.
Ready for Import
What It Means
Your listing is complete and ready to be imported into the online store.
What You Should Do
Review your listing, then change the status to Ready for Import.
Entering a large number of items?
Once all of your listings are complete, simply email the GCOS Admin Team. We can update all completed listings to Ready for Import in one bulk update.
Locked & Loaded
What It Means
Your item has been successfully imported into the online store.
What You Should Do
No action is required.
Inventory is imported in rolling batches, so it's normal for some items to become Locked & Loaded before others.
Once an item is Locked & Loaded, edits made in the Seller Portal will not update the online store. If you need to change or remove a live item, submit a Change Request through the Seller Portal.
Ready For Restock
What It Means
This item will be imported as Restock Inventory.
Use this status for:
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Items beyond your 400-item inventory limit.
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Items entered after the inventory deadline.
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There is a 150 limit for Ready For Restock
What You Should Do
No action is required.
Save for Next Season
What It Means
The item will remain in your inventory for a future sale.
What You Should Do
Review these items before the next registration period.
Request Admin To Delete
What It Means
You've requested that the GCOS Admin Team remove this item from your inventory.
What You Should Do
No additional action is needed.
Please allow time for your request to be processed.
Understanding Admin Statuses
An Admin Status means a correction is needed before your item can be imported.
After making the correction, change the item back to Ready for Import.
Brand & Description Missing or Too Long
Update the Brand or Description, then return the item to Ready for Import.
Minimum Price Must Be $4.00
Increase the price or combine the item with similar items to create a bundle that meets the $4.00 minimum.
One Photo Must Be of the Physical Item
Upload a photo of the actual item you're selling.
Stock photos may be used as a second photo, but never as the only photo.
Only One Photo Per Photo Field
Each photo field should contain only one image.
Remove the extra image and return the item to Ready for Import.
Has Been in 3 Sales – Delete or Change
This item has been listed in three GCOS sales without selling.
Consider:
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Updating the price
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Taking new photos
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Improving the description
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Creating a bundle
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Removing the item from your inventory
💡 GCOS Pro Tip
An Admin Status isn't a problem—it's simply a reminder that something needs to be updated before your item can be imported.
Key Takeaways
✔ Only items marked Ready for Import can be imported.
✔ Locked & Loaded means your item is live in the online store.
✔ Admin Statuses identify corrections needed before import.
✔ After making corrections, return the item to Ready for Import.
Need More Help?
If you can't find the answer you are looking for, we are happy to help.
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Visit the Seller Portal
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Join the GCOS Seller Facebook Group
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Join the Instagram Seller Group
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Contact the GCOS Admin Team
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Last Updated: July 2026